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T4M Academy · Staff SOP
ALBIN'S
PLAYBOOK
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Standard Operating Procedure · Live sync across all devices via Firebase.
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Day Complete!
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📌 Recurring weekly tasks. Synced live — tick off as you complete.
3 Reels — T4M Academy InstagramWeekly
ScheduleMon · Wed · Fri
1 YouTube Video — T4M AcademyFriday
DayEvery Friday
Saturday Live ClassEvery Sat
7:00 PM
Promote live class
Post story/reel announcing tonight's live
7:30 PM
Prep & Tech Setup
Audio, video, slides — test 30 mins early
8:00 PM
🔴 Go Live — T4M Academy
Every Saturday without fail
YouTube Review SOPEvery Morning
1
Open YouTube Studio
studio.youtube.com → T4M Academy channel
2
Check Analytics
Views, Watch Time, Subscribers — compare vs yesterday
3
Reply to Comments
Reply to all new comments. Like positive. Flag spam.
4
Note Top Video
Which video got most views today — note the topic
5
Send Morning Report
Key numbers to boss before 10 AM
Daily Poster SOPEvery Day
1
Choose Topic
Content calendar or trending topic in niche
2
Design Poster
Canva template. Brand colors. T4M Academy logo.
3
Write Caption
Hook + value + CTA. 15–20 hashtags.
4
Post & Share
IG feed → story → WhatsApp group
Reels Creation SOPMon·Wed·Fri
1
Write 3-Second Hook
First frame must stop the scroll. No slow intros.
2
Record & Edit
Captions, music, branding on every reel.
3
Upload to Instagram
Caption + hashtags + cover image.
4
Cross-post
WhatsApp group + Instagram story
YouTube Video SOPEvery Friday
1
Pick Keyword Topic
Check competitor channels. Use searchable titles.
2
Write Script
Hook → Value → CTA to subscribe/enroll
3
Record & Edit
Cuts, b-roll, captions, intro/outro, music.
4
Create Thumbnail
Bold text + face + contrast. Custom every time.
5
Upload & Optimize
Keyword title, description, tags, chapters, end screen.
6
Promote
WhatsApp group + Instagram story on upload day.
Daily Call Report SOPRequired
1
Morning Report (by 10 AM)
YT views, subs, comments replied, poster done ✅/❌
2
Evening Report (by 8 PM)
Tasks completed, group post done, any blockers
3
Never Skip
Even if nothing happened — send the report. No report = problem.
⚡ Non-negotiable standards. No excuses.
Non-Negotiable RulesAlways
📊 YouTube ReviewEvery morning — no skip
▶️ YouTube VideoEvery Friday — no skip
🎬 3 ReelsMon, Wed, Fri — 1 each
🎨 Daily PosterEvery single day — no skip
📞 Call ReportMorning + Evening — required
📱 Group PostEvery day — no skip
👥 Team Meeting7:00 PM — every day
📡 Saturday Live8:00 PM sharp — no late
Weekly TargetsPer Week
▶️ YouTube Video1 — every Friday
🎬 Reels3 — Mon, Wed, Fri
🎨 Posters7 — one every day
📱 Group Posts7 — one every day
📡 Live Classes1 — Saturday 8 PM
Quality Standards
PosterBrand colors + logo always
ReelsCaptions on every reel
YouTubeCustom thumbnail every time
Group postsValue-first, no spam
Live classPrepared — no winging it
Escalate to Boss When
Can't complete a taskTell boss immediately
Technical issueReport within 30 mins
Negative comments/DMsScreenshot & forward
Missed Saturday liveNever acceptable